Volunteer information

Reasons to Become a Lovelight Volunteer

Volunteering is a fantastic way to express yourself, to meet new friends and to build new skill-sets. Ever wondered what it takes to make those amazing art installations? Experience firsthand the light of creation by offering your time to help build one.

Volunteering provides the opportunity for you to be a part of the infrastructure that is so critical in allowing us to gather in a clean environment that runs in an efficient manner that and honors the earth. In exchange for volunteering, each volunteer will receive a standard 3-day admission pass and a campsite.

Who can be a Volunteer?

Anyone who will be eighteen (18) years or older on or before May 1, 2018 can become a Lovelight Volunteer! Just like our Lovelight community, our volunteer duties are wide-ranging and require a wide variety of talents. Volunteers of all abilities play important roles in supporting Lovelight and the organizers support and welcome volunteers who need ADA accommodations. Almost every aspect of the festival is fueled by the volunteer community; it is truly a cornerstone of Lovelight!


Ways to Volunteer

Pre-event Volunteers

Pre-event volunteers are asked to contribute eighteen (18) pre-event service hours.

Examples of pre-event volunteer opportunities include (but are not limited to):

  • Graphic Design
  • Carpentry
  • Painting

Please highlight any special skills that you have when you fill out the application form.

On-site Volunteers

On-site volunteers will work a minimum of twelve (12) total hours divided into three (3) 4-hour shifts. When you're not working, you are a Festival participant and encouraged to participate in all of the Festival activities.

Volunteer assignments are made based on the requirements of the Festival. You must be willing to do any task assigned to you. Please highlight any special skills that you have on the application form.

If you are volunteering with a friend and would like to be scheduled for the same shifts, please notify us on the application. Every effort will be made to accommodate your request; however, we cannot guarantee we will be able to do so.

Lovelight does not pay for or reimburse travel-related expenses. Volunteers are required to pay their own travel expenses to the Festival as well as pay for meals while they are onsite. You will get one (1) meal ticket for each shift which is redemable at the staff cafeteria.

Examples of onsite volunteer opportunities include (but are not limited to):

  • Registration
  • Workshop Monitors
  • Housing Monitors
  • Lifter
  • Runner
  • Sanitation Monitor

For more information regarding volunteering onsite, please review the Volunteer Rules and Assignments.
 


How to Apply to Become a Volunteer

Fill out the below application form and submit with payment. Application does not guarantee a volunteer position.
Go to Volunteer Form

Application Fee

There is a non refundable participation fee of fifty dollars ($50) which must be submitted with the application. Payment is made via Paypal when the application is submitted.

Refundable Admission Deposit

Onsite Volunteers

A refundable admission deposit of one hundred dollars ($100) must accompany applications for on-site volunteer positions. Payment is made via Paypal when the application is submitted. We are not able to consider registrations without full payments.

Should you complete your work assignments and adhere to all of the Festival and volunteer rules, the card you use will be refunded one hundred dollars ($100) within one month of the end of the festival.

In the event, you do not complete your volunteer assignment or you are found to be in violation of Festival or volunteer rules, your payment will not be refunded and you will forfeit your entire payment.

Should your conduct result in your removal from the Festival, you will forfeit your entire payment as well.
 

Pre-event Volunteers

Applications for pre-event volunteer positions do not have to pay the deposit but are required to pay the participation fee.
 

Notification of Acceptance

After we receive your application fee and deposit, you will be considered for a volunteer position. Should you be accepted, you will be notified via email within 7 days of receipt of your application. Should you not be accepted, your refund will be sent within 7 days of receipt of your applicaiton.
 

Cancellation

Cancellations must be received via email by July 16, 2018, in order to receive a refund less $50 processing fee. Letters of cancellation should be sent to volunteers@lovelightfestival.com. Cancellations received after July 16, 2018, will result in a forfeiture of the the non-refundable deposit. All cancellation refunds will be processed within 14 days.


Volunteer FAQ's

Alex Curtis, the Volunteer Director, does all the assigning of volunteers, and when necessary, checks with other staff to choose the best person for the job. We are working with the preferences of hundreds of volunteers and the demands of a complex event. Once you have been assigned a shift, please try to fulfill your commitment. If something does come up, please call or e-mail us as soon as possible so that we can work to fill your shift. Our office number is 866-730-1622 extension 6 and e-mail is volunteers@lovelightfestival.com.

Shifts are assigned based the needs of the Festival as well as on the preferences noted when you registered. Festival needs are a priority.

Yes. On the application form you can identify your preference for job areas and tell us what shift times work best for you. We will work as hard as we can to make sure everyone gets a shift they will enjoy.

Information on confirmed Festival artists and the night(s) they are performing can be found on this site. You can use this information in your decision-making process, but please remember that every year there are last-minute changes to the Festival line-up.

Your volunteer assignment will be sent to you in late August or early September, along with more details about your Volunteer Orientation.

Please arrive Thursday September 20th at 10:00 AM. Expect to stay through Monday evening.

We want you to have enough time to have fun each day and we need to have festival needs fulfilled.

You will be given 1 (one) meal ticket  per each 4 (four) hour shift completed. Green Team members get two tickets.

Volunteer Orientations are held onsite and are scheduled to begin 15 minutes prior to your scheduled time of service. It is critical that you attend the training; please do not be late.

We need strong, energetic people for Set Up and Tear Down; people with sales experience for our Admissions and Merchandise areas; good hosts for Artist Hospitality; safe drivers for our Artist Shuttle; and all-around music and yoga lovers to work at the venue. For more detailed information, please go to the Volunteer Job Description section.

Please park onsite at the event; you will be directed to the volunteer parking.

Please plan to be on-site 15 minutes prior to the start time of your shift to start your check-in process.

Your check-in process is in two parts:

  • First, go to volunteer registration area located at the event check in area. You will get your Festival admission wristband. Then immediately proceed to the Volunteer Headquarters. Once there, you will sign in and receive your volunteer t-shirt, welcome packet which will contain a volunteer wristband and meal tickets.
  • Next, when appropriate,15 minutes prior to when it starts, go to your shift assignment and check in the with the Volunteer Manager. They will have a clipboard and a nametag, and will let you know what to do next. Have fun!
  • Please Note: If you have a shift outside the normal Festival hours, you will be told where to check in prior to your assignment.

The Lovelight Yoga and Arts Festival is owned and operated by the Lovelight Festival, LLC and is organized and administered by Executive Director Kimberley Maddox, Wynne Paris (Co-Founder and Talent Director), Michael Lang (Co-Founder), their team of dedicated managers, including: Lisa Maddox (Registrar), Alex Curtis (Volunteer Director)– and hundreds of staff and volunteers like you.

Our Volunteer Director is Alex Curtis. She has worked with almost every aspect of the Festival and is closely involved with every component to create shift assignments that align with Festival needs.

A Festival Volunteer Manager is an experienced Festival volunteer who is in a position of responsibility during the Festival, specifically supervising the work of other volunteers in one area. You will find Volunteer Managers in positions such as House Manager, Ticket Sales Manager, Registration Manager, and Merchandise Manager

Unfortunately, no. It is really important that all volunteers are focused first on the work they are doing for the Festival. We request that you make childcare arrangements for the times you will be on shift.

On occasion, we do. In order to apply, potential candidates must send an essay of 150 to 200 words in length, stating why they would like to volunteer and what they hope to gain from the experience, as well as how they view their potential commitment. They should send their essay as a word document to volunteers@lovelightfestival.com. Candidates who have been accepted will be contacted via email or phone for the next step in the application process.

Please call or e-mail the Festival as soon as you know there is a change in your schedule. We appreciate your timeliness, as your shift is very important and we will have to work to find someone to fill it.

Please review and completely understand the Volunteer Rules (above) before submitting your application. A non-refundable application fee of $50 and a refundable deposit of $100, must be submitted with the application. We are not able to consider registrations without full payment.



I have friends that are also volunteering and we'd like to work on the same team if possible.
We will do our best to accommodate your schedules but can not guarantee it. In order for you to be scheduled together, you must have all paid your deposits.

What are the top 3 bands that you wish to see?
We try to schedule your service in a manner that will allow you to enjoy your top choices; however, it may not always be possible, especially in the case of the headliners. For those who wish to serve with friends; we require you to register at the same time and make identical band selections.


Skills/Preferences


All registrations require payment of a non-refundable participation fee of $50 (fifty dollars) as well as a fully refundable deposit of $100 (one hundred dollars) which is refunded upon completion of volunteer duties and will be remitted 30 days after the Festival.

Terms and Conditions

  1. I attest to the truth in all of the statements and claims I made in my Volunteer Application.
  2. I understand and agree that I am applying to be a Volunteer for the Lovelight Yoga and Arts Festival (“Lovelight”) and that I will receive no monetary compensation.
  3. I understand and agree that I must remit a nonrefundable application fee of one hundred dollars ($100) which is due at the time I submit my application.
  4. I am currently eighteen (18) years or older at the time of my application.
  5. I understand and agree that I will not use alcohol before or during my volunteer shift. I also agree that I will not use illegal drugs at any time while I am at the Festival. I am aware that breaking either of these rules is a breach of this agreement and will result in my eviction from the Festival and a forfeiture of my deposit.
  6. I understand and agree that a violation of the Terms and Conditions and/or Volunteer and Festival Rules of Conduct will result in my removal from the Festival and a forfeiture of my deposit of one hundred dollars ($100).
  7. I understand that should I wish to cancel, I may do so by sending an email to volunteers@lovelightfestival.com, on or before July 16, 2018. I understand and agree that I will receive my deposit within one month of completion of the Festival. I further understand that should I cancel after July 26, 2018, I will forfeit my deposit and that the Festival will make no exceptions.
  8. I acknowledge that I have read and fully understand and agree with these terms and conditions.
$150.00